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26-27 February 2020, Olympia London

Hosted Buyer Programme

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Hosted Buyer Programme

Are you ready to be hosted?

The hosted buyer programme has been designed for busy, senior buyers to make the best use of their time at the show. With additional tools and networking opportunities, buyers create a tailor-made itinerary to use their time in the most productive way possible.



The criteria for joining the programme is below. If you answer yes to one or all of the questions, then register your interest to apply now! Please note all applications go through a qualification process.

We have a team solely dedicated to improving your experience at the show.

Do you manage travel for your company?

If so

You could have access to a three day conference programme including the pre-show conference stream, as well as an invitation to the Masterclass sessions designed specifically for hosted buyers for intimate and interactive discussions. Also includes access to the exclusive hosted buyer lounge.

Are you a decision maker for your company / staff travel?

If so

You could have access to a personal online diary system, accessible via any 3G device, available to help manage and maximise your time at the show. You’ll also benefit from complimentary travel (from the UK and within Europe) to London including ground transfers to and from the event (if required). You will be required to book a minimum of FIVE pre-scheduled appointments per day with exhibitors of your choice.

Are you spending £1 million+ a year on company / staff travel?

If so

You could have up to two nights accommodation at a four-star hotel on a bed and breakfast basis including ground transfers (if required) and enjoy complimentary refreshments in the hosted buyer lounge and a networking lunch.


The Business Travel Show hosted buyer programme attracts hundreds of national, EMEA and global travel managers and procurement, purchasing and sourcing category specialists.

The programme runs for three days to deliver corporate travel buyers with unrivalled sourcing, learning and networking opportunities. The full terms and conditions for the hosted buyer programme can be found here.

Complimentary travel from Europe and within the UK to London including ground transfers to and from the event (if required)

A minimum of five pre-scheduled appointments per day with exhibitors of your choice

Up to two nights accommodation at a four-star hotel on a bed and breakfast basis including ground transfers (if required)

Complimentary lunch and on-going refreshments in the hosted buyer lounge


Pre-scheduled Appointments

Hosted buyers are required to pre-schedule five 20-minute appointments per day with their choice of 230+ exhibitors during their visit to the Business Travel Show.

Exclusive Conference

Hosted buyers enjoy an exclusive pre-show conference plus hosted buyer only masterclasses providing invaluable opportunities for learning and knowledge sharing with their peers.

Build Relationships

You will have a chance to meet and network with over 8,800 of your peers across the three days of the Business Travel Show and the co-located Travel Technology Europe.

Attend on your terms

Whether you can spare the time to attend for all three days or can only make one day, it's completely up to you when you attend (European buyers must attend for at least two days).


A networking dinner for hosted buyers and exhibitors will take place on the evening of Wednesday 26 February 2020.

The party provides a great opportunity for networking with peers and exhibitors in a fun atmosphere including entertainment.



The masterclasses are hosted buyer exclusive conference sessions that take place during the pre-show conference and also throughout the two days of the show. The conference programme will go live shortly.


The Business Travel Show provides Europe’s broadest conference programme covering the needs of the entire business travel buying and booking community. The three-day programme includes 60+ thought-provoking sessions, facilitating peer-to-peer networking, experience sharing, benchmarking and best practice.



Exclusive access to a personalised online diary allows hosted buyers to pre-arrange appointments with a choice of over 230 exhibitors. From global travel brands in air, accommodation and travel management, duty of care and technology providers, the event offers the most comprehensive sourcing solution in Europe



Becoming a Group Coordinator

The Business Travel Show hosts travel managers and buyers from all over Europe each with responsibility for corporate travel programmes.

Giving exhibitors access to the highest quantity of high quality, business-ready buyers in Europe delivers maximum ROI year after year.

If you would you like to become a hosted buyer group coordinator and bring a group of your key or prospective clients to the Business Travel Show in 2020, we can provide you with the support team to make this happen.

There are a number of benefits of becoming a group coordinator:

Strengthen your client relationships

Meet face to face with all your clients in one place over two days

Bring a group of ten or more and the Business Travel Show will fund your travel and accommodation as well as that of your clients

Socialise with your clients by arranging a group function

Receive an invitation to the official Business Travel Show hosted buyer networking and social events and extend your business network even further

For more information about becoming a hosted buyer group coordinator, please contact our hosted buyer manager Della Penfold on 
+44 (0)20 7970 4015 or email [email protected]